Meeting Time Finder

Participants

You

Select Time Zone

Start

End

Participant 2

Select Time Zone

Start

End

Best Meeting Times

No overlapping working hours found

Schedule Global Meetings

Coordinating meetings across time zones can be challenging. This tool finds the overlapping working hours for all participants.

Add participants from different time zones, set their working hours, and instantly see when everyone is available.

How the Meeting Time Finder Works

The tool models each participant as a time zone plus a working-hours window (9 AM to 5 PM by default). It then scans all 24 hours of the day in UTC and highlights every hour that falls inside everyone’s working hours at once. Each suggested slot is shown in UTC and converted to every participant’s local clock, so nobody has to do offset arithmetic in their head.

A Worked Example

Suppose you are in New York (UTC−5) and a colleague is in London (UTC+0), both working 9 AM to 5 PM. New York’s workday runs 14:00–22:00 UTC and London’s runs 09:00–17:00 UTC, so the overlap is 14:00–17:00 UTC — that is 9 AM to noon in New York and 2 PM to 5 PM in London. Add a third participant in Tokyo (UTC+9, workday 00:00–08:00 UTC) and the overlap disappears entirely: the tool will report no overlapping working hours, which tells you someone has to flex outside their normal day.

Typical Gaps Between Major Business Hubs

New York ↔ London: 5 hours (London ahead)
New York ↔ Tokyo: 14 hours (Tokyo ahead)
London ↔ Mumbai: 5.5 hours (Mumbai ahead — India uses a half-hour offset)
Los Angeles ↔ Sydney: 18 hours (effectively the next calendar day in Sydney)
Berlin ↔ Dubai: 3 hours (Dubai ahead)

Tips for Scheduling Across Time Zones

Rotate the pain. If one region always takes the early or late slot, alternate meeting times so the burden is shared.
Watch daylight saving transitions. The US and Europe change clocks on different weeks in March and late October/November, so a recurring meeting can silently shift by an hour for a week or two. Re-check overlaps around those dates.
Adjust working hours honestly. If a teammate is willing to start at 7 AM, set their window to 7 AM–3 PM here and you may unlock slots the default 9-to-5 window hides.
Go async when there is no overlap. Teams spanning the Americas, Europe, and East Asia rarely share a common business hour; recorded updates or written briefs often beat a 5 AM call.

Who Uses This Tool

Remote-first teams planning standups, recruiters booking interviews with overseas candidates, agencies coordinating client calls, and families arranging video calls across continents. Because everything is computed from working-hours windows rather than a fixed city pair, it scales from two participants to a whole distributed team.

Frequently Asked Questions

How do I find a meeting time that works across time zones?+

Add each participant, pick their time zone from the list, and set their working hours. The tool instantly lists every hour of the day (shown in UTC) where all working-hours windows overlap, then converts each suggested slot into every participant's local time so you can copy it straight into a calendar invite.

What if the tool says there are no overlapping working hours?+

That means no single hour falls inside everyone's workday — common for teams spread across the Americas, Europe, and Asia-Pacific. Try widening one or more participants' working hours (for example 7 AM to 7 PM) to reflect real flexibility, or split the group into two regional meetings.

Does the meeting time finder account for daylight saving time?+

The tool uses standard base offsets for each city (for example New York at UTC-5), so during daylight saving periods a region's real offset can differ by one hour. Around DST transitions in March and October/November it is worth double-checking the final time in participants' calendars, which handle DST automatically.

Why are the suggested times shown in UTC?+

UTC is the neutral reference that all time zones are defined against, so it works as a common anchor when three or more zones are involved. You never need to convert it yourself, though: the local-time panel below the suggestions shows what each UTC slot means on every participant's own clock.

Is this meeting scheduler free to use?+

Yes. It is completely free, requires no account or sign-up, and runs entirely in your browser — participant data never leaves your device. It works on phones and tablets as well as desktops, so you can check overlaps from anywhere.

Meeting Time Finder